Consular Services  

email address: consular@philembassykl.org.my   

 Contents:

Passport Requirements for first time applicants

Additional requirements for the following categories:

A. Passport Requirements for First-time Applicants

Certified True Copy  (CTC) and photocopy of Birth Certificate  (BC) issued by the National Statistics Office (NSO) or CTC and photocopy of BC issued by the Local Civil Registrar duly authenticated by NSO.

 In case of no record of birth:

If born after 1950:   

        

Authenticated Late Registered Birth Certificate ; and Baptismal Certificate or Voter’s Affidavit or Certified True Copy of Voter’s Affidavit from the   Commission  on Election (COMELEC) or any public document indicating date and place of birth and citizenship.

If born on or before 1950:

          - Submit completed Passport Application Form

 

          -  If applying by mail, pay with Bank Draft (RM192.50 for 32 pages, RM231 for 64 pages) payable to

             Philippine Embassy.  Please enclosed a self-addressed stamped (RM9 worth of stamp) or prepaid courier service envelope.

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  ADDITIONAL REQUIREMENTS

       A.1    For married women who chose to adopt surname of husband :

For marriages performed in the Philippines, Certified True Copy and photocopy of Marriage Contract (MC) issued by the National    Statistics Office (NSO)  or CTC and photocopy of MC issued by the Local Civil Registrar duly authenticated by NSO, Malacanang Legal Office and Department of Foreign Affairs Authentication Unit

For marriages performed in Malaysia, Certified True Copy, English Translation and photocopy of Marriage Contract (MC) issued by National Registration Department, and authenticated by the Ministry of Foreign Affairs, Putrajaya.

For marriages performed in other countries, original and Certified True Copy (photocopy) of Marriage Contract (MC) issued by the host government's registry of marriages and authenticated by that government's Embassy or High Commission based in Kuala Lumpur.

      A.2    For women who obtained annulment or was divorced by foreign husband  

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     A.3   For fiancés of foreign nationals and spouses of foreign nationals who were married at least six

             months prior to their application for a passport:

Original and photocopy of Commission of Filipino Overseas (CFC) Guidance and   Counseling Certificate of Attendance.

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     A.4    For Minors (below 18 years old)

 i)    If both parents are abroad, such an affidavit must be authenticated by the nearest Embassy or

       Consulate General;

ii)    If application is filed by person other than the minor’s parents, submit Special Power  of Attorney

      (SPA). If executed abroad, SPA must be authenticated by the nearest Embassy or Consulate

       General ; and

iii)   Passport and photocopy of the passport person  traveling with the minor.

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     A.5 For Adopted Children

            i)  Authenticated copy and photocopy of the dispositive portion  of   the  Court Order  on   adoption;and

            ii)  Authenticated copy and photocopy of original and amended Birth Certificate    

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     A.6    For Government Officials and Employees

 

             i)    For official passport, Travel Authority from the Head of  Office/Department.

             ii)   For regular passport, letter of no objection from the agency where employed.

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     A.7.   For  Muslim applicants

     i)    For  those whose births were not registered: 

  • Certified True Copy of Late Registered Birth Certificate from the National Statistics Office; 

  • Original and Photocopy of Voter’s Affidavit or NBI Clearance or other supporting documents indicating date and place of birth and citizenship  

  • Certificate from the Office of Muslim Affairs, Office of the President.

     A.8    For Muslim Converts

Court order to change name  and such other documentary requirements as may be deemed necessary by   the   passport offices or consular posts abroad Applicants with doubtful citizenship may be referred to the Citizenship Evaluation Committee (CEC) for interview and evaluation.  

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     REQUIREMENTS FOR RENEWAL OF PASSPORT

  • Present old passport and submit photocopy of passport pages 1-4 and the pages showing latest Bureau of Immigration departure and arrival stamps.
  • Three (3) copies 1.77” x 1.37” new photos (colored with plain royal blue or dark blue background [matte paper preferred). Photo should show applicant in decent attire.
  • In case passport being renewed is brown or issued prior to 01 May 1995, submit any document with complete middle name.
  • For married women who chose to adopt surname of husband – Certified True Copy and photocopy of Marriage Contract issued by the National Statistics Office.
  • Complete Passport Application Form.
  • If applying by mail, pay with a Bank Draft payable to Philippine Embassy

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     AMENDMENTS TO PASSPORTS

     A  passport can be amended only in the following cases:  

  • Amendment of a women’s name due to marriage

     Requirements:

For marriages performed in the Philippines, Certified True Copy and photocopy of Marriage Contract (MC) issued by the       National    Statistics Office (NSO)  or CTC and photocopy of MC issued by the Local Civil Registrar duly authenticated by NSO, Malacanang Legal Office and Department of Foreign Affairs Authentication Unit

For marriages performed in Malaysia, Certified True Copy, English Translation and photocopy of Marriage Contract (MC) issued by National Registration Department, and authenticated by the Ministry of Foreign Affairs, Putrajaya.

For marriages performed in other countries, original and Certified True Copy (photocopy) of Marriage Contract (MC) issued by the host government's registry of marriages and authenticated by that government's Embassy or High Commission based in Kuala Lumpur.

  • Amendment of a woman’s name due to death of spouse

i)     Original or Certified True Copy of Death Certificate of husband issued or authenticated by the National

       Statistics Office; or

ii)    Certified True Copy of Court Declaration of Presumptive Death (Civil or Shariah Court)  

 

  • Annulment of marriage

i)     Original or Certified True Copy of the Court Order effecting the annulment; and

ii)    Annotated Marriage Contract reflecting such annulment

   

  • Divorce initiated by a foreign spouse

           Original or Certified True Copy of the Divorce Decree duly authenticated by the Philippine Embassy or Consular post which has jurisdiction over the place where the divorce was obtained, or by the  concerned foreign diplomatic or consular mission in the Philippines  

  • Divorce by her Filipino Muslim husband

Original  or Certified True Copy of the Divorce Decree or a certified true copy of the Certificate of Divorce from the Shariah  Court or the Office of the Civil Registrar  

         *  Change of surname of  a child who is legitimized by virtue of a subsequent marriage of  his parents.

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     REQUIREMENTS FOR REPLACEMENT OF LOST PASSPORT  

  • Duly accomplished Passport Application Form;
  • Police Report;
  • Affidavit of Loss (cite the passport number, Date and Place of Issue of the Lost Passport);
  • Photocopy of Lost Passport;
  • Photocopy of the Work Permit in Malaysia (Proof of Residency);
  • Three (3) Recent Colored Photographs (Plain Royal Blue), size:  1.77 X 1.37;
  • Payment for 32-pages is RM488.75; for 64-pages is RM701.25 with five years validity;
  • Waiting period of 15 days to allow verification of the Lost passport with the Department of Foreign Affairs, and the notification of all Philippine Foreign Service Posts about the Loss of the abovementioned passport;
  • Affidavit of Waiver (if there is no proof of visa/expired visa);
  • Statutory Declaration from the Sponsor (if visa expired/no visa);
  • Employment Contract.

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     REQUIREMENTS FOR REPLACEMENT OF  MUTILATED PASSPORT  

  • Submit  Affidavit of Mutilation. 
  • Three (3) copies 1.77” x 1.37” new photos  (colored with plain royal blue background [matte paper preferred). Photo should show applicant in decent attire.
  • Submit completed Passport Application Form.
  • If  applying by mail, pay with a Bank Draft payable to Philippine Embassy  

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  CONSULAR FEES

1.  Passport  (32 pages)

                      (64 pages)

RM192.50      

RM231.00
2.  Amendment to Passport   (32 pages)                   RM  77.00  

3.   Replacement of Lost   Passport  (32 pages)- without affidavit of waiver

                        Lost   Passport  (32 pages)  with  affidavit of waiver

                        Lost   Passport  (64 pages)  without affidavit of waiver

                        Lost   Passport  (64 pages)  with  affidavit of waiver

 

RM442.75    

RM539.00  

RM635.25

RM731.50
4.   Travel Document  RM115.50

5.   Temporary Visitor Visa 

       a. Single entry (non-restricted)

       b. Single entry (restricted) 

       c. Multiple entry (non-restricted) 

       d. Multiple entry (restricted)

 

RM 211.75

RM 250.25

RM 327.25

RM404.25

6.  Crewlist Visa                          

     a.  With crew list not more than 40

     b.  From 41 to 100 crew members                            

     c.  In excess of 200 crew members

 

RM  481.25

RM  673.75

RM1,058.75
7.   Student Visa RM962.50
8.   Seaman Visa (Individual) RM 77.00
9.   Authentication RM 96.25
10.  Notarial RM 96.25
11.  Solemnization of Marriage RM 231.00
12.  Sealing of Casket RM 231.00
13.  Application for Waiver RM 231.00
14.  Verification Fee (DOLE) RM  38.50
15.  Any other certificate RM  96.25

*Consular fees subject to change without prior notice.           

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     Authentication

  • -Original document must be notarized by any Commissioner for Oaths in Malaysia and duly signed by the  

  •  Officer in the  Consular Division of Wisma Putra (Foreign Ministry) 
    -Documents from the Philippines must be authenticated by the Department of Foreign Affairs 
    -Fee of RM 96.25 per document 

            PROCEDURE FOR THE ISSUANCE OF MARRIAGE, BIRTH AND DEATH CERTIFICATES THROUGH LETTER REQUESTS

Application for birth, death, marriage certificates and certificate of no marriage  may be made through letter requests and e-census service. E-census service may be used by accessing the National Statistics Office'  website http://www.e-census.com.ph .

For letter requests, applications will be filed by sending a letter. Payments will be in  bank draft, demand draft, or cashier's draft check with a charge of $20 per copy. 

Requested copy shall be sent through mail. If the requester wants to forward the copy  through courier to facilitate delivery, there will be3additional charges. 

On the other hand, you can use also our internet facility at www.e-census.com.ph. Once you gained access, you'll be able to file requests for birth, death, marriage and cernomar (certificate of no marriage) certificates. Payments for the request and handling fee is made by depositing to any of the legitimate banks. LAND BANK OF THE PHILIPPINES correspondent banks are the following:

  •  American Express Int'l Banking Corp.-New York Cit

  •  Bank of Hawaii Int'l-New York City

  •  Citibank-New York City

  •  Chase Bank-New York City

  •  First Union Core States-Philadelphia 

  •  Bank of America-New York CityHawaii-Saipan

  •  Westpac Banking Corporation-New South Wales       

  •  Hongkong Bank-Central Hongkong       

  •  Banco Nazionale Del Lavoro- Roma Aurelio, Italia       

  •  American Express Bank-Tokyo, Japan       

  •  Union Bank of California-Tokyo, Japan

  •  Bank of Hawaii-Tokyo, Japan       

  •  Fuji Bank Limited-Tokyo, Limited       

  •  Saudi American Bank-Riyadh, Saudi Arabia        

  •  Cho Hung Bank- Seoul, Korea                 

  •  Oversea-Chinese Banking Corp.-Singapore       

  •  Development Bank of Singapore       

  •  United Overseas Bank-Singapore       

  •  Lloyds Bank PLC-London       

  •  American Express GMBH-Frankfurt

  •  Berenberg Bank-Hamburg

  •  Int'l Commercial Bank of China- Taipei, Taiwan

  •  Land Bank of Taiwan-Taipci, Taiwan

  •  Bank of Hawaii-Agana, Guam

  •  Banco Popular Espanol-Madrid

In case correspondent's  bank not available in the your area, You may use any of the local banks nearest you as long as they can transfer the payments to our account.

          Apply for transfer of US Dollar  (US$)  to the Philippines and fill out application for  cable/telex with the following data:

 Currency US Dollar  ($)
 Amount Amount in words and in figures
 Payee Bank  LAND BANK OF THE PHILIPPINES
 Address 313 Gil Puyat, Avenue, Makati City
 For further credit to Land Bank of the Philippines
  West Triangle Branch, Quezon Avenue
  Quezon City, Philippines
 Name of the Beneficiary NATIONAL STATISTICS OFFICE
 Remitter     Name and address of the remitter
 Message CRD PAYMENT: (Birth, marriage, death or  Cernomar request)
 Owner of CRD  (applicant) Name and address of the applicant if other than the remitter (applicant)
 Telephone no. Telephone no. of the owner of the  document or remitter
 Manner of  Spending Via Cable/Telex to Land Bank of the Philippines
 Sending  Instruction  Routing No. TLBPPPHMMAXXX
  Value today please remit US Dollar (US$) _______________
  To: Land Bank of the Philippines
  For credit to: National Statistics Office
  Account Number: 0234-0026-35
After you have successfully deposited the payments in the bank, please inform us the  details of your remittances. Details include the remitter's name. date remitted, amount  remitted and the name of the originating bank.

    

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   FORMS  (please click the appropriate form you need)

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GUIDELINES/PROCEDURES FOR WAIVER OF EXCLUSION GROUND (WEG) APPLICATION

 

Non-Filipino minors below fifteen (15) years of age, who are traveling unaccompanied and are not joining a parent in the Philippines, are required to apply for a WAIVER of EXCLUSION GROUND (WEG) at the Philippine Embassy in order to be admitted entry in the Philippines regardless of whether or not the minor requires a visa. 

 

Applications for the WAIVER of EXCLUSION GROUND (WEG) are approved and processed by the Bureau of Immigration in Manila, subject to the following conditions:

 

1.     Submission of Affidavit of Request and Consent by either parent or legally appointed guardian of the child, naming the person who will be accompanying the child to the Philippines and with whom the child will reside while in the Philippines, and  

 

(a) Clear photocopy of the data page of the child’s passport, 

(b) Clear photocopy of the data page of the passport of accompanying adult; 

    or guardian;

 

2.       Payment of the WEG fee at the Bureau of Immigration-NAIA upon arrival of the minor child/children;

3.      Payment of notarization fee (in cash).

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     INFORMATION FOR  FOREIGN  MEDIA  AND  FILM  OUTFITS  DESIRING  TO  SHOOT  OR  MAKE  FILMS  IN  THE  PHILIPPINES

  • Foreign newsmen, journalists and cinema and television groups intending to visit the Philippines in pursuit of their profession are required to secure appropriate visas and accreditation from the relevant Philippine government agencies prior to embarking on their activity or project in the Philippines
  •  
  • For this purpose, following are the requirements for accreditation for film outfits desiring to shoot or make films or documentaries in the Philippines.
  •  

  • 1.Letter of request to facilitate accreditation, issuance of Special Working Permit (from the Bureau of Immigration and deportation) and release and clearance of equipment, if any, from the Bureau of Customs addressed to:

                            MR. HENRY A. REVECHE

                            Chief

                            Media Accreditation and Relations Division (MARD)

                            International Press Center,

                            National Press Club Building

                            Magallanes Drive, Intramuros

                            Manila, PHILIPPINES

 

            2.  List of crew;

            3.  Photocopy of passport (data page with photo);

            4.  Synopsis or storyline;

            5.  Itinerary;

            6.  Flight details (arrival and departure)

            7.  List of equipment, number of units of each and their respective serial number and

                 value;

            8.  Properly filled-out application forms:

                 a)  Accreditation form; and

                 b)  Bio-data for Special Work Permit

            9.  2 pieces of 1" x 1" colored photos and 2 pieces of 2" x 2" colored photos, all with

                 white background; and

            10. Payment for Special Work Permit (Php 5,430.00 or in equivalent foreign currency

                 for each person).

 

  • All the foregoing requirements must be submitted directly to the International Press Center (attention: Ms. Lorina delos Reyes or Ms. Rose Coni Garcia); tel:  +63 2 309 1095 /+63918 534 4934 / + 63 2 734 4653 / 733 3719 / 733 8637 / 736 5389 or 734 5889; fax:+63 2 734 4606 / 733 3639 or 733 3630, copy furnished this Embassy, to be used for issuance of visa authority.
  • Upon arrival in Manila, the concerned foreign media practitioners are required to report to the International Press Center (IPC) for accreditation and other available assistance.

  • For further inquiries, please contact the International Press Center (IPC).

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Duly Notarized Letter of Invitation (Affidavit of Invitation) from a Sponsor Abroad

    The of Commissioner of the Bureau of Immigration has instructed all Immigration personnel at all ports of exit to adopt stricter implementation of Immigration Departure Procedures, in view of several reports received on cases involving human trafficking and smuggling of persons particularly women and children to Malaysia and other Asian countries.

    In this connection, the Bureau of Immigration requires the submission of a Affidavit of Invitation from the sponsor duly notarized by the Philippine Embassy or Consulate General to be presented by the Filipino traveler to the Immigration Officer at the Philippine port of exit.

Requirements in Applying for Notarial of Affidavit of  Invitation/Invitation Letter/Sponsorship Letter:

 

            1.  Affidavit of Invitation (click here to download).  Duly filled-up by the person inviting.

            2.  Copy of passport/stay permit (visa)/Identification Card (IC) of the person inviting.

            3.  Contact number of the person inviting.           

            4.  Employment Certificate/Company Letter/Employment Certificate (in English) of the person inviting.

            5.  Bank Statement/copy of Bank Book of the person inviting.

            6.  Passport copy, contact number of the person being invited.

 

            IMPORTANT:  THE INVITING PARTY IS REQUIRED TO APPEAR PERSONALLY (PERSONAL APPEARANCE IS REQUIRED)

 

            FOR traveling MINORS (below 18 years old) - PARENTAL TRAVEL PERMIT/Department of Social Welfare Development (DSWD)

            clearance is required.

 

            ***Note:  Above requirements should be submitted in two (2) sets (original and a photocopy)

                         Processing is three (3) working days

                        Processing fee - RM96.25

 

             REQUIREMENTS IN APPLYING FOR A REPORT OF BIRTH:

 

1)     Duly accomplished and notarized report of birth (click here to download form);

2)     Notarized affidavit of delayed report of birth (for delayed report only) (click here to download form);

3)     Birth certificate (if in Bahasa Malaysia, should be accompanied by notarized English translation);

4)     Parent’s marriage contract;

5)     Photocopies of parents’ passports;     

6)  Acknowledgement of Paternity (for unmarried parent/s only) )(click  here to download form).

 

* Above documents should be submitted in four (4) sets.

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last updated on 31 July  2008